New statute for the acceptance of examination results
Rector´s information for the Winter Semester 2020/21
a. If examinations cannot be replaced by digital formats and are urgently required for the further course of study, they can take place as attendance examinations (on-site) subject to the
following conditions until further notice:
i. Special hygiene conditions are observed in accordance with the existing hygiene concept and the number of persons in the same room is less than 8 (eight) throughout the entire examination (including examiners and supervisors); or
ii. Special hygiene conditions are observed in accordance with the existing hygiene concept and the weekly incidence value in Saxony three days before the date of the examination is ≤ 50.
If the incidence value for Saxony (as published by the Robert-Koch-Institute) reaches a value of > 50 three days prior to the date of the examination, the Dean of the Faculty must give his approval for the examination to be held.
If the incidence value for Saxony (as published by the Robert-Koch-Institute) reaches a value of > 60 three days before the date of the examination, the implementation of the examination requires the approval of the rector.
If the examination will not be approved as an attendance examination (on-site), it must be rescheduled unless both the examiner and the examinee agree on another permitted format for the examination.
b. Written examinations in attendance (on-site) are held under special hygiene conditions until further notice. In individual cases, written examinations may be held in a digital format. If
written examinations are realised by means of digital formats using the examination platform “OPAL Exam” and the examination monitoring and/or assessment tool is used for this purpose, the regulation of the Rector’s Circular Letter PB/03/2011 on anonymity for written examinations will be suspended. The same applies for oral examinations.
c. Replacement examinations are defined by the responsible examination board upon request of the module coordinator. The approval of the Rectorate is required. The Rectorate has authorized the Vice-Rector for Education to issue the appropriate approvals.
d. Reference is made to the regulations for examination deadlines, examination credits and classroom teaching as resolved by the Senate on January 26, 2021
Until when may I drop an exam?
You can drop an exam until seven days prior to the exam date through the self-service terminal without giving any reason. Once this date has passed, a sick certificate is the only way to withdraw. Should you have an oral exam, you are obliged to drop the exam via the self-service terminal and additionally inform the examiner. Sometimes it is possible to agree with the examiner on a substitutional exam date within the same exam period. What do I do if I’m sick? Get a sick certificate from a doctor (a general practitioner is fine, a medical certificate from a public medical officer is only needed in some rare cases) and turn it in at the student office on the same day. In case of an oral exam you should inform the examiner if possible. What happens if I didn’t register myself for an exam? If you didn’t register for an exam in time, it is up to the examiner to decide whether to admit and assess you or not. If you are allowed to take the exam and if a mark is reported to the examination office, your participation is considered a valid attempt. If you are not examined, respectively assessed, no official attempt to pass the exam is counted. Without a registration for the exam at the examination office you cannot claim your participation in the exam. In the end, it is always an individual decision! However, without registration at the examination office there is no claim to be allowed to write the examination! You will find further information for the registration to examinations at regular intervals in §6, paragraphs 3 and 4 of the examination regulations applicable to your degree programme. Are failed prerequisite tests counted as a regular exam attempt? No, if you do not fulfill the prerequisites until exam day, your exam will not be assessed and therefore not counted as an attempt. Am I obliged to give my name? You are not obliged to give anything but your matriculation number in written exams. Which information do I have to get prior to the exam? Information about what is required to pass the exam must be made available to you. That means you must be informed about which resources you can use during the exam, how many points can be reached all in total, how many points are necessary to pass and how many points are achievable in each task.
Which topics may be tested?
Only those topics may be tested in an exam which are defined in the module handbook in the section „Qualification Objectives/Competences“. A stronger limitation of the relevant topics does not take place. The student has no right to claim that a topic was not sufficiently or not at all discussed because the teaching person was sick. Furthermore, one should not rely on random suggestions from other students on what will and what will not be covered in the exam. In case of doubt the examiner should be directly consulted on the relevance of certain topics.
How long does the correction take?
According to the study regulations the corrections should not take longer than six weeks. However, this is not a binding rule and therefore you can only check with the examiner and inform the student representatives of your faculty when the corrections take a very long time. Specifically results for exams with many participants may be published delayed. If you are in need of a fast correction (eg. for your Federal Student Loan (BAföG)) just ask the examiner nicely and often the correction of your exam will be given priority.
How do I get to know my mark?
The results of written exams are often published in lists on the notice board of your study course. In the case of an oral exam you generally will get to know the mark directly after the exam from the examiner. All your grades are being listed in the self-service terminal. Unfortunately, it may take some time until your marks are listed and available to you in the self-service terminal.
When can I view the corrections?
Until one year after the exam you hold the right to view your exam with the corrections for an appropriate amount of time. Many examiners set-up dates which they communicate to you in their lectures or via e-mail. However, you can always agree on another date (e.g. via e-mail).
What happens if I fail an exam?
You will receive a written statement informing you about it. Then you should make use of your right to view your exam with the corresponding corrections. Should you notice any irregularities you may file an objection at the board of examiners within one month after receiving the written statement concerning your exam result. You are entitled to a maximum of three attempts per exam. Should you fail all three attempts you will be automatically exmatriculated in this module. The second attempt must be undertaken within one year after failing the exam for the first time. The third attempt has to take place in the exam period directly succeeding the exam period of the second attempt. Should you not comply with the deadlines both repetitions will be assessed as failed.
What can I do in the case of any irregularities happening during the exam?
Sometimes irregularities take place during an exam (e.g. certain information required to solve a problem are not given or the circumstances surrounding the exam change). In this case you can file an objection at the board of examiners (informal written statement). The responsible board of examiners will review your complaint and reach a decision on it. It may, for example, order your exam to be checked by an additional examiner. It is important to note that each time the board reaches a decision on a by-case basis. That means each person concerned must file an own complaint even if the same exam is to be challenged. Should the exam be disturbed (e.g. through heavy noise) or changes to the surrounding conditions noticed, you should inform the supervisors and ask them to record it in writing in the exam protocol. You may add this protocol to your objection.
What can I do if I notice any irregularities in the corrections?
It may happen that some irregularities are discovered in the correction (e.g. points are being miscounted or the assessment of your exam is not reproducible). In this case you may file an objection at the board of examiners. Should you have any more questions please do not hesitate to contact us. We will be happy to assist you in matters concerning your exams. Simply write us an e-mail: firstname.lastname@example.org or visit us in the office of the student council next to the library. Your unit Studies and Education of the student council Freiberg